We are looking for a Welcome Officer to handle a variety of personnel related administrative duties. The role is to ensure a smooth service for all staff travelling on business or arriving to work in the delegation. The Welcome Officer will support the daily administrative activities related to the department and assist in coordinating travel, visa and residency processes and any other relevant documents for concerned employees. Ultimately, to ensure that Welcome Department is well organized and operates to the highest possible standards.
Responsibilities:
• Ensuring that staff and guests are met on arrival and placed in suitable accommodation (hotel, apartment/house).
• Interacting with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
• Conducting random checks to make sure that staff accommodation is safe and suitable to live in; contacts the appropriate department in case of problems.
• Organizing staff travel (plane, train, bus, etc.) by the most cost effective means and, if required, coordinates drop-off at / pick-up from airports, stations, etc.
• Organizing communication flow between ICRC offices, sub-delegations, delegations and/or headquarters regarding staff travel.
• Keeping all appropriate databases up to the date on staff members, missions/other travel, document validity, residences, and any other relevant information (schools, airlines, telephone numbers, etc.).
• Putting together “Welcome files”, business cards, briefing programs and tours of the delegation for new arrivals.
• Organization of events/meetings/seminars, coordinating with the parties concerned.
Standard function description:
• Awareness of the Kuwait’s Delegation objectives and activities
• Applies the security rules at all times
• Respects and observes staff regulations of the ICRC in Kuwait
• Flexibility to perform duties and tasks that might not be mentioned in the job description and provides support to other departments whenever necessary
Job Details
| Posted Date: | 2018-03-05 |
| Job Location: | Hawali, Kuwait |
| Job Role: | Secretarial |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Entry Level |
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