Job Summary
Serves as the primary contact for the unit, answering telephones and ensuring that appropriate parties receive the information in an expeditious manner along with ensuring the smooth functioning of the department by liaising with all the department employees in a professional manner.
Duties and Essential Job Functions
- Making pre sales work like computer selection of the equipment,prepare quotation,warranty claims and systems MR
- Maintaining manger schedules, arrange appointments,
filing, organize and generate Minutes of Meeting for all department
meetings.
- Handling departmental, Manger’s
correspondence and maintain the general filing system and record all
correspondences.
- Read and analyse incoming memos, submissions, and
reports in order to determine their significance and plan their
distribution.
- Open, sort, and distribute incoming
correspondences, including faxes and email.
- File and retrieve corporate documents, records, and
reports.
- Compile, transcribe, and distribute minutes of
meetings.
- Coordinate and direct office services.
- Prepare agendas and other required reports if any.
- Implementing new procedures and administrative
systems
- Liaising with relevant organizations
- Managing department database and
prioritizing workloads.
- Responsible for Safety & Quality
of the function/ Task performed.
- Carrying out other occasional duties
related to the scope of the job as requested.
Key Performance Indicators
- To maintain high-level of integrity
and responsibility, capable of handling confidential and sensitive
information.
- Ability to learn quickly and thrive
under pressure in a fast paced work environment.
- Minimizing NCR and compliance with internal and external audits.
Job Details
| Date Posted: | 2016-08-22 |
| Job Location: | Kuwait |
| Job Role: | Administration |
| Company Industry: | Technical/Maintenance |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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