· Answer phone calls and redirect them when necessary
· Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
· Prepare and disseminate correspondence, memos and forms
· File and update contact information of employees, customers, suppliers and external partners
· Support and facilitate the completion of regular reports
· Develop and maintain a filing system
· Check frequently the levels of office supplies and place appropriate orders
· Make travel arrangements
· Document expenses and hand in reports
· Monitor the cameras of the company and report faults
· Coordinate with IT for printing company bills and documents
· Undertake occasional receptionist duties
· Sends, receives and forwards mails
· HR ASSISTANT : -
· Receives visitors and telephone calls.
. Receives and tracks employment applications.
· Assists with questions and problems courteously and promptly.
· Obtains and conveys information as needed.
· Coordinates with related departments as required.
· Keeps management appropriately informed of area activities and of any significant problems.
. Attends and participates in meetings as required
· Proven experience as a secretary or administrative assistant
· Familiar with office organization and optimization techniques
· High degree of multi-tasking and time management capability
· Excellent written and verbal communication skills in Arabic and English
· Integrity and professionalism
· Proficiency in MS Office
Key Internal contact
IMS team/Management
Job Details
| Date Posted: | 2016-05-29 |
| Job Location: | Kuwait |
| Job Role: | Secretarial |
| Company Industry: | FMCG |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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