Purpose and Scope
Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities. Key Responsibilities
· Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
· Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
· Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times
· Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects
· Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time
· Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary
· Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct Manager can function effectively and with minimum disruption
· Performs other duties in line with scope of work and as instructed by the direct manager
Job Details
| Posted Date: | 2021-04-07 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Administration |
| Company Industry: | Administration Support Services |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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