Pace has an opportunity for a Personal Assistant to the CEO with a proven track record of high quality administrative support at the executive levels of mid to large size companies. As a member of the Pace Team, you offer full administrative support to the CEO and manage the office environment for CEO’s Office at Pace. This role is responsible for a professional administration of the CEO’s office which requires you to be highly-skilled, quick thinking, exercise discretion and judgment, highly efficient, intensively attentive to detail, extremely organized, disciplined, warm, friendly and collaborative.
Responsibilities include but are not limited to:
Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the dissemination of this information
Manage complex and multiple calendars by utilizing judgment in the allocation of time between meetings and meeting logistics
Responsible for organising of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas
Plan and arrange extensive international and domestic private travel, including preparing trip logistics, agendas, meeting materials, and detailed itineraries including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses
Monitor and respond to incoming communications to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution
Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments
Arranging and hosting web based meetings
Writing and distributing comprehensive minutes and action points to all members post meeting
Drafting and writing high quality reports and presentations, as required by the CEO
Attend office activities with CEO
Locate and retrieve any information requested from authorized users by searching through files and documents
Liaise with other department staff on office matters as required
Job Details
| Posted Date: | 2020-07-13 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Management |
| Company Industry: | General Engineering Consultancy |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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