POSITION TYPE: Full Time with benefits
WORK LOCATION: Kuwait
SUMMARY: The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are important in this position.
POSITION REQUIRMENTS:
EDUCATION
Bachelor’s Degree in Business Administration or equivalent 3 years qualifying experience
SPECIFIC DUTIES
Responsibilities include:
· Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
· Answer phones and direct all incoming calls to appropriate party promptly and efficiently
· Communicate and handle incoming and outgoing electronic communications on behalf of the President
· Assist with preparation of presentation materials
· Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
· Assist in pipeline/forecast preparation and management
· Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
· Arrange travel schedule and reservations as needed, including expense reimbursement
· Schedule tasks and coordinate with various team members
· Administrator for all resources, products, equipment, and other shared office services
· Additional duties as assigned by the Executive team
INTERNAL: Will work under and closely with the Executive team, but will also align with the broader direct and indirect Dar Lulua team.
EXTERNAL: Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential companies/associations, other regional colleges and universities, other private sector enterprises & private sector businesses.
Job Details
| Posted Date: | 2019-10-20 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Administration |
| Company Industry: | Jewelry & Gold; Automotive Dealership & Distributor; Distribution & Logistics |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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