• Booking and arranging travel, transport and accommodation for business trips and home leave
• Organizing events and conferences (bookings, invites, catering)
• Managing calendar, organizing meetings and appointments internally and with KOC
• Issuing Letters (Prepare letters, get signatures, send internally and send originals and copies to who whom it may concern)
• Keep track and save letters at the SharePoint, save them at the correspondence sheet for reference and back up
• FedEx mails in & out, sending employees mail through FedEx and mail distributing internally
• Field & Gate pass process and updates (prepare application, signatures, follow up with PRO and KOC, collect and distribute cards, update details on tracking sheet)
• Car check procedures and follow up on Fire Extinguisher validity located inside vehicles of all employees
• Tracking leave and vacations, updates and changes on BDO system
• Timesheets process (Printing Kuwait and UK sheets, get BP leads and KOC workstream leads signatures, review totals and arrange them in order, scan and print, submit invoices to finance and get receiving send to whom it may concern)
• Administrate the Citi Manager accounts and cards, approve applications, handle accounts and credit limits, weekly calls with Citi Manager, following up statements)
• Call off, order request of Business Cards and distributing to employees
• Managing databases and filing systems
• Managing distribution list, add and delete users, give access.
• Implementing and maintaining procedures/administrative systems
• Meetings arrangements and room bookings at B6 and Main office
• Courses arrangements (Rooms booking, attendees tracking, material preparing)
• Catering and food orders and arrangements for meetings and workshops
• Typing, compiling and preparing reports, presentations and correspondence
• Facilitate Office movements, equipment and delivery.
• Clearing expense claims through Concur
• Ethics& compliance registration
Job Details
| Posted Date: | 2019-09-16 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Administration |
| Company Industry: | Crude Petroleum & Gas Extraction |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Kuwait |
To apply for this job click here
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