1. Meet and greet potential candidates, staff and visitors and provide direction and assistance to inquiries.
2. Arrange meetings organized by the Chief and draft the topics of the agenda and prepare minutes of meetings as required.
3. Provide efficient personal assistance and correspondence support to the Chief by routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
4. Act as first point of contact for both internal and external parties who wish to contact or meet the Chief and screen the requests to ensure those with genuine and important reasons are given priority.
5. Provide diary management support to ensure the Chief time is allocated effectively among various responsibilities.
6. Take initiative on behalf of the Chief to identify and deal with problems and issues that arise to ensure the smooth running of the office.
7. Prepare and compile papers/documentation such as departmental related reports and documents and ensure that they are completed and prepared in time for meetings and discussions.
8. Organize and distribute circulars received by the Chief to the concerned functions and follow up in order to get a response.
9. Coordinates with the Administration Department to make arrangements for travel, transportation and accommodation in a cost-effective way in order to ensure best use of Chief time.
Job Details
| Posted Date: | 2018-05-29 |
| Job Location: | Kuwait |
| Job Role: | Secretarial |
| Company Industry: | Telecommunications |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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