ENQUIRERS
- Receiving Inquiries by email
- Forwarding the inquiries to the concern person
- Checking the availability of stock
- Preparing the offer for Construction and Lumber division according to the rates given by the concern managers
- Sending the inquiry to the clients
- Follow up on the offers sent to the clients
Checking for prices on items other then the Lumber required by clients from the local supplier by phone calls and fax, and overseas by email, if no reply than phone call
ORDERS
• Order confirmation.
• Checking the price and terms and conditions of the order.
• If everything seems perfect then preparing the delivery permit to the store if not to be checked with the clients.
• Arranging for samples if required by clients.
• Follow up with the deliveries with stores and clients.
INVOICING
• Preparing Invoice in excel for the Client.
• Preparing Purchase orders for local and Overseas suppliers.
• Follow up on Outstanding Payment by emails and phone calls to clients regarding the Contracting and Lumber division.
DEBIT NOTES
• Preparing Debit notes to Supplier in case of discrepancies.
• Follow up emails on Payment transfer or Credit note.
LETTER OF CREDIT & DOCUMENT COLLECTION
• Preparing L/C (new and amendments as per the Instructions) and follow up with banks
• Follow up with Insurance company
• Forwarding the Swift copy to the supplier and filing the copy in file and submitting copy to the Accounts.
• Upon receiving document arrival notice from the bank, and if we have received the copy of the documents from the supplier, promissory note and the bank letter should be prepared for collecting the documents from the bank and then follow up with the mandoub.
• Once received dispatch the documents to the concern office by courier for clearance
RESEARCH
• Researching the required information for the product on websites.
• Researching for new enquires on the website KOC,KNPC, MEW and others.
• Submitting Tenders.
MISCELLANEOUS
• Answering phone calls
• Emails
• Periodic update of offers sent and received.
• Coordinating with other departments ~ Teamwork
• Follow up with Mandoub
• Coordination with Accounts
• Dispatching Courier shipments
• Handling the responsibilities of colleagues in their offices during their absence / leave
• Ticketing
• Hotel Reservations
• Preparing documents for Visa applications if required.
• Coordinating with Concern Embassy and Airlines.
Job Details
| Posted Date: | 2018-05-17 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Administration |
| Company Industry: | Construction |
Preferred Candidate
| Career Level: | Entry Level |
| Degree: | Bachelor's degree |
To apply for this job click here
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