• Schedule meetings and arrange conference rooms, Arrange for outgoing mail and packages to be picked up, determine matters of top priority and handle accordingly.
• Prepare agenda for meetings
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
• Prepare statistical reports, Manage spreadsheets, Takes and transcribes dictation
• Prepare confidential and sensitive documents
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Excellent Communication Skills
• Good knowledge worked as PA/Secretary/Executive assistant
• Presentable, systematic, good looking
• Compose correspondence/reports for own or manager’s signature
• Arrange essential mail in priority action order for boss
• Check deadlines on incoming requests and put preliminary work in play
• Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
• Prepare agenda in advance
• Arrange meeting facilities
• Act as recording secretary; prepare action minutes
Confidentiality
• Perform to earn boss’s full confidence
• Assure discreet handling of all business
Visitors
• Screen to control interruptions
• Provide back-up data as needed
• Arrange amenities as needed
• Prepare expense report tools for boss
• Complete expense reports after trip and Data Management
• Improve/tighten storage/retrieval systems
• Update and manage index Routines
• Update secretarial/clerical desk manual
Job Details
| Date Posted: | 2016-09-20 |
| Job Location: | Kuwait |
| Job Role: | Administration |
| Company Industry: | Hospitality/Tourism/Travel |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Degree: | Bachelor's degree |
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