Job Description:
- Welcoming customers in our busy reception in a professional manner.
- Performs a wide variety of administrative, secretarial and clerical duties for a department.
- Coordinates and participates in office support functions in support of the department ‘s goals and objectives.
**Ideally able to start immediately
Major Responsibilities:
Secretarial:
- Meets and greets clients and visitors.
- Answer telephones and handle in appropriate manner.
- Collecting the main data of our clients at the reception.
- Performs general clerical duties: photocopying, faxing, mailing, etc.
- Prepare electronic folders for the customers in our database (Data Entry).
- Advise clients in which the next step is and to lead him to speak to the appropriate staff member for their enquiry.
- Reads and screens incoming reports; makes preliminary assessment of the importance of materials and organizes documents, and forwards materials to the concerned staff.
- Maintains a calendar of activities, meetings and various events for senior management; coordinate activities with other departments.
- Assists in a variety of department operations; perform special projects and assignments as requested.
- Maintains records for attendance, permits and other related records; prepare statistical reports where required.
- Prepares agenda and collects materials for meetings, and conferences; takes minutes and keeps records of proceedings.
- Anticipates and responds on an immediate basis to a wide variety of both department and institutes issues and ensures timely response to issues of an urgent and critical nature.
- Reviews reports, files and other documents for the purpose of ensuring accuracy, completeness and conformance to standard procedures.
- Performs administrative duties, recommends improvements in work flow, procedures and use of equipment and forms.
- Recommends actions to be taken on office expenditures such as equipment and supply needs.
- Conducts searches to find needed information, using such sources as the Internet.
Job Details
| Date Posted: | 2016-06-05 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Secretarial |
| Company Industry: | Education, Training, and Library |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | High school or equivalent |
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