o Providing secretarial, administrative and project support in order to ensure that services are provided in an effective and efficient manner.
o Handles all clerical tasks with utmost efficiency: prepares, systematizes and drafts written communication, distributes information & collects accounts, and channels all correspondences.
o Reports to the Executive Manager-Buildings Development and is responsible for providing advanced and diversified level secretarial and clerical services for the department in the day-to-day functions while promoting high standards of corporate values through correspondence, telephone and personal contact.
o Creates and maintain all type of reports as requested by the Executive Manager-Buildings Development.
o Provides office administration and support services in order to ensure efficiency and effectiveness within the department.
o Coordinates and facilitates calendar to arrange appointments and meetings.
o Maintains the general filing system for future reference.
o Respond to public inquiries and act as a point of contact for the Building Development team.
o Serves as document controller.
o Receives and acknowledges contractor invoices, prepares approval template, process & files in the project folder.
o Follows up Purchase Order with Maintenance Department.
o Follows up on payments with Finance Department on purchase orders.
o Drafts internal forms like project approval, commissioning and taking over certificates.
o Arranges contractor requests and visitor’s booking of hotel and airport pick up through appropriate channels and all formalities are processed in the Oracle System.
o Attends meetings and takes minutes if required.
o Develops document (e.g. policies and procedures, workflows, proposals, requirements & specifications, manuals, etc.), and verify that the project meet specifications.
Job Details
| Date Posted: | 2016-06-16 |
| Job Location: | Kuwait |
| Job Role: | Secretarial |
| Company Industry: | Construction/Civil Engineering; Secretarial |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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