JOB SUMMARY
Is responsible for the effective operation and administration of the preschool. Train and supervise operations staff, implements and executes the objectives and work to build and maintain a rapport with students, parents and staff.
1. Operations
• Implements established norms, procedures, and protocols to ensure the effective operations of the preschool.
• Ensures that the premises are maintained in a safe, clean, hygienic, and secure manner.
• Ensures the preschool is appropriately sourced with supplies, cleaning materials, etc.
• Maintains accurate inventory of uniforms, cleaning supplies, resources, furniture, etc.
• Supervises the maintenance and custodial staff.
• Ensures the readiness of all premises for effective learning.
• Responsible for daily health / safety / maintenance / cleaning tours, recording any issues and supervise preventative maintenance to be taken by the custodial / maintenance supervisor.
• Is responsible for all logistics arrangements regarding staff, celebrations, parent tours, field trips, etc.
• Supervises the transportation services ensuring staff / students’ needs are met, buses are clean, well maintained, operate according to safety standards, and operates taking the best routes to ensure prompt pick-up and delivery of staff / students.
• Submits payroll and clearance reports to HR (attendance, leave, permission, exit forms, etc.) as per established protocols.
• Responsible for new hire / exit procedures and formalities.
• Receives all supplies, organizes, inventories, and disseminates teachers’/ classrooms / students supplies.
2. Public Relations
• Communicates, explains, or answers, procedural/ policy related questions to parents and staff.
• Collaborates with the Admin Officer to promote & organize birthday / event celebrations.
• Responsible for maintaining strong relations with the community and organizing events to foster the relationships.
• Responsible for Ministry visitors / inspectors and maintaining the visitors’ log/comments.
• Responsible for the Emergency / Health & Safety Response Team (ERT) policies and procedures.
• Collaborates with the Academic Coordinator in the coordination of field trips, events, activities, meetings, promotion ceremonies, graduation, etc.
3. Registration
• In collaboration with the Academic Coordinator maintains the Parent / Student Handbook up-to-date.
• Collaborates with the Registrar on the admission of students, tours of the premises, and disbursement of uniforms.
• Performs the duties of Registrar in her absence.
4. Finance
• Is responsible for the disbursement / accountability of the petty cash account.
• Reconciles expenses and reports available funds as per established procedures to the Managing Director on a regular basis.
• Prepares / reviews purchase orders, payment requests, and processes them as per established procedures / protocols.
• Reconciliation of financial reports (receivables/expenditures) from Registration, Admin Officer, and petty cash.
5. Projects
• Summer Camp Committee Member
• Graduation / End of Year Celebrations Committee Member
Job Details
| Posted Date: | 2020-11-16 |
| Job Location: | Kuwait |
| Job Role: | Administration |
| Company Industry: | Primary, Prep, & Secondary School |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree |
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