Visitor & Communication Handling
Receive and assist visitors and handle all incoming telephone enquiries and personal calls, act as a first point of contact for both internal and external parties who wish to contact or meet the immediate superior and screen the requests to ensure those with genuine and important reasons are given priority.
Calendar Handling
Provide administrative support to the immediate superior including organizing meetings, handling the calendar, researching issues, tracking action item completion, and managing other administrative requirements as required.
Travel Arrangements
Arrange travel, transportation and accommodation of immediate superior as requested to ensure that all desired expectations are met.
Facility Schedule Maintenance
Maintain the schedules relating to the use of facilities, including conference rooms, meeting rooms and others in order to ensure adequate organization and lack of overlaps.
Correspondences, Reports and Minutes
Write and edit minutes and draft and/or type reports and correspondences ensuring accuracy and consistency and standardization of formats.
Filing
Maintain a systematic filing system of documentations in order to facilitate future referencing and ensure easy accessibility for the team
Correspondences, Reports and Minutes
Attend meetings, write and edit minutes, draft and/or type reports and correspondences in order to ensure consistency and standardization of formats.
Follow Up
Maintain contacts with internal functions by following up on ad-hoc activities to ensure the successful completion of all required tasks.
Policies, Systems, Processes & Procedures
Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Quality, Health, Safety, & Environment
Ensure compliance to all relevant quality, health, safety and environmental management procedures and controls within a defined area of activity to guarantee employee safety, compliance, delivery of high quality products/service and a responsible environmental attitude.
Job Details
| Posted Date: | 2019-01-23 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Secretarial |
| Company Industry: | Islamic Banking |
Preferred Candidate
| Career Level: | Entry Level |
| Degree: | Diploma |
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