DUTIES AND RESPONSIBILITIES
The Bilingual Secretary / Document Controller under close supervision, performs various administrative, document control, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Most assignments require familiarity with standard Company processes and good PC skills.
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative-style word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates.
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports.
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Perform a variety of document control functions for the project and coordinate the flow of documents between project operations, engineering disciplines, construction team or other department groups.
Ensure that pre-established document control requirements are satisfactorily met throughout the project duration. Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
Performs other responsibilities associated with this position as may be appropriate.
Job Details
| Posted Date: | 2018-03-13 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Engineering |
| Company Industry: | Consulting Services |
Preferred Candidate
| Career Level: | Mid Career |
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