Working under the supervision of the Payroll Supervisor, the Payroll & Admin Executive will carry out duties assigned to him/her in a professional manner. Will seek to gain knowledge of the companies’ procedures and expand his/her work ethic to attend staff queries and provide professional payroll & general day to day service to the employees.
Payroll
•Accountable for providing accurate, timely and efficient payroll services to the employees and for complex payroll calculations and transactions.
•Acting as first point of contact in payroll, benefits concerns and dealing promptly with employee concerns to satisfactory resolution.
•Ensure data entry is processed correctly throughout the month/year to meet agreed deadlines for key milestones such as monthly pay runs and year-end accounts. Include all new joiners & leavers; financial allowances if applicable; special claims (with proper approval); changes and relevant deductions, final settlement calculations.
•Keep track of attendance, hours worked, leave time, such as vacation, sick leave, etc. for employees and verify all provided data with the appropriate management personnel prior to processing payroll.
•Ability to work effectively with a high volume of transactions whilst maintaining high standards of accuracy.
•Working closely with Finance & Accounts to ensure the efficient running of the payroll service which is aligned to processes and procedures.
•Provide payroll reconciliation to finance for review and sign off.
•Contribute to the implementation of key changes identified from Payroll Audit outcomes and reviews.
Administration
•Ensure staff records are well maintained and that periodic tidying up of records is undertaken.
•Maintain appropriate confidentiality of information relating to the company and its staff
•Arrange assets for the new hired staff like car, mobile, sim etc.
•Coordinate life and medical insurance administration.
•Maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters/leavers & benefits.
•Prepare & circulate internal memos.
•Prepare letters or certificate as required such as Salary Certificate, NOC, Salary Transfer Letter, Increment Letter, Internal Transfer Letter, Termination/Resignation Letter, Warning Letter, Experience Letter & Long Service Award Certificate.
•Manage exit and clearance process of leavers – visa cancellation, medical and life insurance deletion, etc.
•Laising with PRO to facilitate the visa procedures
•Support the implementation of HR systems or databases & enter data and maintain these accordingly.
Reporting
•Produce monthly reports to agreed deadlines
•To prepare, as required, management reports on employee-related data to assist with the management and development of staff.
•Preparation of payroll related data, statistics, and other reports from the Human Resource Management System.
Job Details
| Date Posted: | 2018-02-19 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Accounting and Auditing |
| Company Industry: | Industrial |
Preferred Candidate
| Career Level: | Mid Career |
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