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• Provide administration support to the CEO and other top management by effectively and efficiently follow up with the respective department managers on providing the CEO with the proper reporting in timely professionally manner to in addition to the standard secretarial duties.
• Follow up and ensure issuing of all type reports requested by the CEO such as but not limited to project summary reports of all ongoing projects, sales, production, treasury, receivable and payable …etc.
• Meeting secretary, attend all CEO meetings and take the Minutes of Meetings (MoM).
• Prepare report of actions requested during the meeting and listed in MoM foe follow up and update other organizations.
• Follow up on tasks, assignments, requests for data …etc. from CEO office to departments and/or other organizations.
• Schedule meetings and follow up on meetings request addressed from /to CEO.
• Coordinate travel arrangements, prepare itineraries; prepares, compiles and maintains travel vouchers and records.
• Maintain hardcopy and electronic filing system.
• Prepare confidential and sensitive documents ensuring confidentiality.
• Receive all mail addressed to CEO (Electronic/Hardcopies) and ensure that it’s forwarded to the concern department.
• Draft replies for routine mails.
• Determine matters of top priority /urgencies and forward to the appropriate departments for action.
• Provide administrative and clerical support to department’s head.
• Ensure conference room ready pre-meetings time and that all required tools are available.
• Supervise the support admin staff and organize their administrate work - time attendance, sheet, leaves and overtime (central filing, drivers, pantry and cleaning staff).
Job Details
| Date Posted: |
2017-10-15 |
| Job Location: |
Al Ahmadi, Kuwait |
| Job Role: |
Administration |
| Company Industry: |
Construction/Civil Engineering |
Preferred Candidate
| Career Level: |
Mid Career |
| Gender: |
Male |
| Degree: |
Bachelor's degree |
Jobs in Kuwait - career in Kuwait - vacancies in Kuwait-Office Manager-Jobs in Kuwait - career in Kuwait - vacancies in Kuwait
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