The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Reports to the CEO
-Prepares and types internal and external correspondences, circulars and reports. Prepares drafts of documents as necessary, arrange for typing, proof reading and finalizing documents prior to signature
-Arrange reproduction, distribution and filing of all outgoing correspondence
-Receives and deals with private and confidential mail and may type related correspondence for signature
-Receives checks and follows up on all incoming correspondence requiring response and discussion. Reads correspondence, records detail of subjects and requirements
-Follows up with the Department Managers until satisfactory response is received, reviews and prepares outline briefs to President to keep him advised of status of enquiries of problems
-Coordinates and deals with all President’s travel requirements including liaising with travel agent to make internal and external flight reservations, hotel bookings
-Arrange ground transportation as required, receives all travel and business expense bills and receipts, accounts replenishing vouchers and obtain reimbursement/ payment as required
-Receives personal visitors and employees and makes appointments as required. Deals with matters directly
-Maintains a diary of President’s regular and ad-hoc commitments. Receives requests for appointments, consults diary and sets convenient dates/times
-Controls use of the executive conference room. Agenda, the room is cleaned, equipped with specific requirements prior to meetings
-Coordinates all meetings between the President, Directors and Department Managers and other staff. Arrange convenient appointments, briefs managers on reason for meetings, attends meetings when required to take notes
-Carries out the supervision and coordination of the office requirements
-Carries out other similar or related duties
Job Details
| Date Posted: | 2016-12-01 |
| Job Location: | Al Kuwait, Kuwait |
| Job Role: | Technology/IT |
| Company Industry: | Information Technology |
Preferred Candidate
| Career Level: | Management |
| Gender: | Female |
| Nationality: | United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen |
| Degree: | Bachelor's degree |
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